WILMINGTON, MA — Below is a town job opportunity passed along by Town Hall:
Senior Clerk at Department of Planning & Conservation
Unit: AFSCME II
Reporting To: Director of Planning & Conservation
Wages: S-4 $28.27 – $35.77/hourly
Hours: Town Hall hours, Monday, Wednesday, Thursday, 8:30AM – 4:30PM. Tuesday 8:30AM – 7:00PM. Friday 8:00AM – 12:30PM. Required to be available after-hours for meetings and other needs of the Town.
Location: Town Hall, 146 Middlesex Avenue
Application Deadline: Open Until Filled
Definition
The Senior Clerk position is responsible for providing higher level clerical support to department heads and staff.
Essential Functions
Working under the supervision of the Director of Planning & Conservation:
• Greets visitors and customers, answers the telephone and general emails, answers basic questions and provides general information. For more complex questions and needs, assist callers, customers, and visitors with reaching the proper staff person or resource.
• Provides administrative support to the Conservation Commission, prepares and posts legal notices, posting meeting notices and agendas in accordance with Open Meeting Law, distributes applications to town departments, assembles and distributes meeting packets, records and files meeting minutes, assists with drafting and finalizing decisions, sends out decisions, and assists with setup of meetings and meeting paperwork.
• May prepare or review bills, payroll, invoices, and/or receipts. Maintains moderately complex financial records of revenue and expenditures for the department and tracks expenditures. Works with the Accounting Department to resolve discrepancies in accounts.
• Assembles and computes data, prepares statistical reports, summaries, and other municipal records and documents, may assist in assessment procedures including monthly statistical reports.
• Sorts, files, records various materials, and classifies materials according to subject matter or other classification.
• Collects, sorts, and distributes mail.
• Updates and maintains permitting database for department.
• Prepares correspondence, reports, newsletters and documents, assembles or researches content information, provides drafts, final documents, and distributes through inter-office mail, email, U.S. postal service, or otherwise as directed.
• May manage department supplies and materials, and orders supplies and materials as needed.
• May manage the department’s online presence including the webpage and social media accounts, ensures content is timely, accurate and useful, updates and add content on a regular basis.
• Maintains department files in an orderly manner, scans and file documents, and retrieves documents from files as requested.
• Fulfills public record requests as directed.
• Performs other similar tasks or related works as assigned by the department head and designee.
Minimum Qualifications
• High School Diploma. Associates or Bachelors Degree welcome.
• A minimum of two years of clerical or administrative experience in a customer service or municipal setting, or any equivalent combination of experience and education.
• Ability to provide excellent customer service and work effectively with the public and others.
• Ability to attend mandatory night meetings.
• Experience with Microsoft Office products and ability to effectively utilize Word, Excel, PowerPoint and other standard administrative software.
• Ability to communicate effectively with others, orally and in writing.
• Ability to exercise initiative and use good judgment, work with limited direction in the completion of tasks and assignments.
• Ability to prioritize, organize and perform multiple tasks effectively.
• Experience with Enterprise ERP (Munis) a plus.
Job Environment
Work is generally performed inside a building. Work environment is characteristic of an office environment, with even walking surfaces and generally low noise levels. Noise levels may be elevated during certain programs or performances that may be scheduled in the building.
Physical Requirements
The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use hands to finger, handle, or feel objects; reaches with hands and arms, bends, stoops, kneels, and/or crouches. Specific vision abilities required include close and medium distance vision and the ability to adjust focus. Must be able to hear normal sounds, distinguish sound as voice and communicate through human speech. Required to lift and carry equipment and supplies weighing up to 50 pounds. This position requires the ability to operate a keyboard, computer mouse, telephone, fax, copier, writing tools, scissors, and other standard office equipment.
To Apply:
Submit completed Application for Employment, resume and cover letter:
Town Manager’s Office
Attn: Human Resources Director
146 Middlesex Avenue
Wilmington, MA 01887
or via email at:
jobs@wilmingtonma.gov
If submitting by email please use ” Position: Senior Clerk for the Department of Planning and Conservation ” in the subject. Resume, cover letter and completed application may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically and in a file type other than PDF.
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