NOW HIRING: Town Seeking Senior Clerk For Planning & Conservation Department

WILMINGTON, MA — Below is a town job opportunity passed along by Town Hall:

Senior Clerk at Department of Planning & Conservation

Reporting To: Director of Planning & Conservation
Base Wage Range starting at: S-4 $859.85/weekly
Hours: 35 Hours, Monday – Friday
Location: Town Hall, 121 Glen Road
Application Deadline: Open Until Filled


The Senior Clerk position is responsible for providing higher level clerical support of a more than-ordinary-difficulty to department heads and staff.

Essential Functions

Working under the supervision of the Director of Planning & Conservation:

  • Greet visitors and customers, answer the telephone and general emails, answer basic questions and provide general information. For more complex questions and needs, assist callers, customers, and visitors with reaching the proper staff person or resource.
  • Provide administrative support to the Conservation Commission, prepare and post legal notices, posting meeting notices and agendas in accordance with Open Meeting Law, distribute applications to town departments, distribute meeting packets, record and file meeting minutes, assist with drafting and finalizing decisions, send out decisions, and assist with setup of meetings.
  • May prepare or review bills, payroll, invoices, and/or receipts. Maintain moderately complex financial records of revenue and expenditures for the department and track expenditures.
  • Work with Accounting Department resolve discrepancies in accounts.
  • Assemble and compute data, prepare statistical reports, summaries, and other municipal records and documents, may assist in assessment procedures including monthly statistical reports.
  • Sort, file, record various materials, and classify materials according to subject matter or other classification.
  • Collect, sort, and distribute mail.
  • Update and maintain permitting database for department.
  • Prepare correspondence, reports, newsletters and documents, assemble or research content information, provide drafts, final documents, and distribute through inter-office mail, email, U.S. postal service, or otherwise as directed.
  • May manage department supplies and materials, and order supplies and materials as needed.
  • May manage the department’s online presence including the webpage and social media accounts, ensure content is timely, accurate and useful, update and add content on a regular basis.
  • Maintain department files in an orderly manner, file documents, and retrieve documents from files as requested.
  • Perform other similar tasks or related works as assigned by the department head and designee.

Minimum Qualifications

  • High School diploma.
  • A minimum of two years of clerical or administrative experience in a customer service or municipal setting, or any equivalent combination of experience and education.
  • Ability to provide excellent customer service and work effectively with the public.
  • Ability to attend mandatory night meetings.
  • Experience with Microsoft Office products and ability to effectively utilize Word, Excel, PowerPoint and other standard administrative software.
  • Ability to communicate effectively with others, orally and in writing.
  • Ability to exercise initiative and use good judgment, work with limited direction in the completion of tasks and assignments.
  • Ability to organize and perform multiple tasks effectively.

Job Environment

Work is generally performed inside a building. Work environment is characteristic of an office environment, with even walking surfaces and generally low noise levels. Noise levels may be elevated during certain programs or performances that may be scheduled in the building.

Physical Requirements

The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use hands to finger, handle, or feel objects; reaches with hands and arms, bends, stoops, kneels, and/or crouches. Specific vision abilities required include close and medium distance vision and the ability to adjust focus. Must be able to hear normal sounds, distinguish sound as voice and communicate through human speech. Required to lift and carry equipment and supplies weighing up to 50 pounds. This position requires the ability to op

To Apply:

Submit completed Application for Employment, resume and cover letter:

via email at:

or in person mail to:
Town Manager’s Office
Attn: Assistant Town Manager
Town of Wilmington
121 Glen Road
Wilmington, MA 01887

If submitting by email please use “Position: Planning & Conservation Senior Clerk” in the subject. Resume, cover letter and completed application may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically and in a file type other than PDF.

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