WILMINGTON, MA — The Town of Wilmington is hiring an Accounting Assistant. The job listing is below and can be found HERE.
ACCOUNTING ASSISTANT
Unit: AFSCME II
Reporting To: Finance Director
Base Wages: S-5, $892.56/weekly
Hours: Town Hall hours, 8:30AM to 4:30PM M-F.
Application Deadline: Open until filled.
Status: Non-Exempt
Definition
The Accounting Assistant is responsible for providing higher level clerical support of a more-than-ordinary-difficulty to department heads and staff.
Essential Functions
Working under the supervision of the Finance Director/Town Accountant and/or designee:
- Greet visitors and customers, answer the telephone and general emails, answer basic questions and provide general information. For more complex questions and needs assist callers, customers, and visitors with reaching the proper staff person or resource.
- Prepare or review bills, payroll, invoices, and/or receipts. Maintain moderately complex financial records of revenue and expenditures for the department. Process and track intake of grants, gifts, fees, and donations, and track expenditures. Work with departments to resolve discrepancies in accounts.
- Review all expenditures and purchase orders for compliance with all procurement laws and policies.
- Reconcile any variances in records between departments and committees with Accounting Department, including grants and other restricted funds.
- Review grant expenditures to ensure they meet all grant requirements.
- Maintain tax ID’s of all vendors and resolve any issues with departments and vendors. Maintain and generate 1099 file.
- Assemble and compute data, prepare statistical reports, summaries, and other municipal records and documents, and other related department functions, and monthly statistical reports.
- Sort, file, record various materials, and classify materials according to subject matter or other classification.
- Process all accounts payable including benefits through an existing municipal accounting system. Processing includes generation of reports, checks and fund transfers.
- Collect, sort, and distribute mail.
- Prepare correspondence, reports, newsletters and documents, assemble or research content information, provide drafts, final documents, and distribute through inter-office mail, email, us postal service, or otherwise as directed.
- May manage department supplies and materials, and order supplies and materials as needed.
- Maintain department files in an orderly manner, file documents, and retrieve documents from files as requested.
- Perform other similar tasks or related works as assigned by the department head and designee.
Minimum Qualifications
- High School diploma required, additional education preferred.
- A minimum of two years of clerical or administrative experience in a customer service or municipal setting, or any equivalent combination of experience and education. Specific experience with processing accounts payable, experience with processing payroll beneficial.
- Ability to provide excellent customer service and work effectively with the public. Ability to work effectively with vendors and suppliers.
- Thorough knowledge of Microsoft Office products and ability to effectively utilize Word, Excel, PowerPoint and other standard administrative software.
- Ability to communicate effectively with others, orally and in writing.
- Ability to exercise initiative and use good judgment, work with limited direction in the completion of tasks and assignments.
- Ability to organize and perform multiple tasks effectively.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Work is performed in a normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Operates computer, printer, photocopier, check folder/sealer, and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity. May occasionally require lifting and/or moving objects up to 25 pounds.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
EOE
To Apply:
Submit resume, cover letter and completed application to:
Town Manager’s Office
Attn: Kerry Colburn-Dion
Assistant Town Manager/Director of Human Resources 121 Glen Road
Wilmington, MA 01887
or via email at: jobs@wilmingtonma.gov
If submitting by email please use “Position: Accounting Assistant” in the subject line. Resume, cover letter and completed application may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically in a file type other than PDF.
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