WILMINGTON, MA — The Town of Wilmington is hiring an Accounting Assistant. The job listing is below and can be found HERE.
ACCOUNTING ASSISTANT
Unit: Non-Union Status: Exempt
Reporting To: Finance Director/Town Accountant
Wages: MS-7 $64,590.02 – $81,734.30/annually
Hours: Town Hall hours, Monday, Wednesday, Thursday, 8:30AM – 4:30PM. Tuesday 8:30AM – 7:00PM. Friday 8:00AM – 12:30PM. Required to be available after-hours for meetings and other needs of the Town.
Application Deadline: Open Until Filled
Definition
The Accounting Assistant is responsible for providing higher level clerical support of a more-than-ordinary-difficulty
to department heads and staff.
Essential Functions
Working under the supervision of the Finance Director/Town Accountant and/or designee:
• Greets visitors and customers, answers the telephone and general emails, answers basic questions and provides general information. For more complex questions and needs assists callers, customers, and visitors with reaching the proper staff person or resource.
• Prepares or reviews bills, payroll, invoices, and/or receipts. Maintains moderately complex financial records of revenue and expenditures for the department. Processes and tracks intake of grants, gifts, fees, and donations, and tracks expenditures. Works with departments to resolve discrepancies in accounts.
• Reviews all expenditures and purchase orders for compliance with all procurement laws and policies.
• Reconciles any variances in records between departments and committees with the Accounting Department, including grants and other restricted funds.
• Reviews grant expenditures to ensure they meet all grant requirements.
• Maintains tax ID’s of all vendors and resolves any issues with departments and vendors. Maintains and generates 1099 file.
• Assembles and computes data, prepares statistical reports, summaries, and other municipal records and documents, and other related department functions, and monthly statistical reports.
• Sorts, files, records various materials, and classifies materials according to subject matter or other classification.
• Processes all accounts payable including benefits through an existing municipal accounting system. Processing includes generation of reports, checks and fund transfers.
• Collects, sorts, and distributes mail.
• Prepares correspondence, reports, newsletters and documents, assembles or researches content information, provides drafts, final documents, and distributes through inter-office mail, email, us postal service, or otherwise as directed.
• Assists with Annual Capital and Budget books.
• Prepares monthly fiscal budget reports .
• Completes journals as needed regarding invoices paid out of incorrect accounts.
• Manages department supplies and materials, and order supplies and materials as needed.
• Maintains department files in an orderly manner, files documents, and retrieves documents from files as requested.
• Provides assistance on special projects.
• Assists as needed with payroll functions in the absence of the Payroll and Benefits Coordinator.
• Performs other similar tasks or related works as assigned by the department head and designee.
Minimum Qualifications
• Associates degree with 3 years of responsibility in accounting, payroll, or other financial function.
• A minimum of two years of clerical or administrative experience in a customer service or municipal setting, or any equivalent combination of experience and education. Specific experience with processing accounts payable, experience with processing payroll beneficial.
• Ability to provide excellent customer service and work effectively with the public. Ability to work effectively with vendors, suppliers.
• Thorough knowledge of Microsoft Office products and ability to effectively utilize Word, Excel, PowerPoint and other standard administrative software.
• Experience with Enterprise ERP (Munis) preferred.
• Ability to communicate effectively with others, orally and in writing.
• Ability to exercise initiative and use good judgment, work with limited direction in the completion of tasks and assignments.
• Ability to organize and perform multiple tasks effectively.
JOB ENVIRONMENT:
Work environment is characteristic of an office environment, with even walking surfaces and generally low noise levels. Occasional travel for meetings or events.
PHYSICAL REQUIREMENTS:
The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use of hands to handle, or feel objects; reaches with hands and arms, bends, stoops, kneels, and/or crouches. Specific vision abilities required include close and medium-distance vision and the ability to adjust focus. Must be able to hear normal sounds, distinguish sound as voice, and communicate through human speech. Required to lift and carry equipment and supplies weighing up to 50 pounds. This position requires the ability to operate a keyboard, computer mouse, telephone, fax, copier, writing tools, scissors, and other standard office equipment.
EOE
To Apply:
Submit completed application, resume, and cover letter to:
Town Manager’s Office
Attn: Human Resources Director
146 Middlesex Avenue
Wilmington, MA 01887
or via email at:
jobs@wilmingtonma.gov
If submitting by email please use “Position: Accounting Assistant” in the subject line. Completed application, resume, and cover letter may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically in a file type other than PDF.
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