WILMINGTON, MA — The Wilmington Finance Department is looking for it next Assistant Finance Director / Town Accountant.
Unit: Non-Union
Status: Exempt
Reporting To: Finance Director/Town Accountant
Wages: MS-11 $87,875.22 – $111,201.14/annually
Hours: Town Hall hours, Monday, Wednesday, Thursday, 8:30AM – 4:30PM. Tuesday 8:30AM – 7:00PM. Friday 8:00AM – 12:30PM
Application Deadline: Open Until Filled
DEFINITION
Under the general supervision of the Finance Director/Town Accountant, performs high-level accounting functions in maintaining the fiscal records and systems of the Town.
ESSENTIAL FUNCTIONS
• Provides daily supervision to the Payroll Coordinator and Accounting Assistant.
• Acts as the Munis Enterprise Software System Coordinator (a.k.a. “Superuser”) with access to a wide variety of confidential information; including, but not limited to; pay data, collective bargaining data, payroll garnishments, etc.
• Performs a variety of accounting duties to track municipal budgets, prepares required reports and records, and provides information and assistance to Town departments on accounting and budgeting procedures.
• Monitors weekly, monthly, and annual financial reports of revenues and expenditures per fund, department, and line item. Conducts analysis of all reports to ensure compliance with established accounting policies, procedures, laws, and regulations.
• Prepares monthly financial statements and reports including revenue, expenditure, general ledger, purchase order journal reports and payroll tax returns. Distributes to user departments and interprets as necessary. Prepares year-end spreadsheets for financial statements and the annual financial statement for the Town Report.
• Assists with financial preparation for collective bargaining; including, but not limited to; calculating costs of confidential Town and Union financial proposals; prepares comparability data for management; and attends collective bargaining sessions as requested.
• Assists with the preparation of the annual Operating and Capital budgets.
• Performs journal entries and budget adjustments as needed.
• Reconciles cash with the Treasurer’s Office monthly.
• Reconciles accounts receivables.
• Responsible for preparation of Schedule A, Statutory Year End Reporting to MA DOR, and assists with school reporting to DESE.
• Supervises Accounting staff and acts as back-up in the absence of the Payroll/ Benefits Coordinator or Accounts Payable.
• Provides support in the annual financial audit by working closely with the outside audit firm and providing supporting documentation and other requests.
• Reviews and posts all revenue batches to the general ledger.
• Acts as back-up for accounts payable and performs other financial duties for the Department as required.
• Provides assistance on special projects.
• Backup to the Finance Director/Town Accountant for warrant review.
• Other duties as assigned.
• Regular attendance at the workplace is required.
SUPERVISION
• The Assistant Finance Director/Assistant Town Accountant is responsible for supervision of the Payroll/Benefits Coordinator and Accounting Assistant.
MINIMUM EDUCATION & EXPERIENCE
• Six years of responsibility in accounting, payroll, or other finance functions. Bachelor’s degree in accounting or related finance field required.
• Must obtain certification through the Massachusetts Municipal Auditors’ and Accountants’ Association (MMAAA) within four (4) years of hire.
QUALIFICATIONS
Knowledge of:
• Operations, services, and activities of a municipal accounting program, MUNIS experience is strongly preferred.
• Modern and complex principles and practices of accounting and auditing, including Uniform MA Accounting System (UMAS).
• Pertinent Federal, State, and local laws, codes, and regulations.
• Chapter 150 E collective bargaining statute.
• Modern office procedures, methods, and computer equipment.
Ability to:
• Supervise staff.
• Prepare complex financial data reports.
• Participate in confidential bargaining strategy discussions and meetings.
• Perform complex financial tasks.
• Operate computer and various software necessary for performing assigned duties.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Interpret and apply Federal, State, and local regulations, as well as Town policies and procedures.
• Ability to work independently and as part of a team.
• Strong interpersonal and communication still ability to communicate clearly, both orally and in writing, and maintain effective work relationships.
Ideal Candidate:
The ideal candidate is analytical, has strong attention to detail, is organized and solutions-driven, with a solid understanding of accounting principles and a commitment to accuracy, transparency, and public service. Excellent communication, teamwork, multi-tasking and problem-solving skills are essential.
PHYSICAL REQUIREMENTS
The work is generally of an intellectual nature. While performing the functions of this job, the employee is required to stand and sit for prolonged periods. Frequently required use of hands to handle or feel objects; reaches with hands and arms, bends, stoops, kneels, and/or crouches. Specific vision abilities required include close and mediumdistance vision and the ability to adjust focus. Must be able to hear normal sounds, distinguish sound as voice, and communicate through human speech. Required to lift and carry equipment and supplies weighing up to 50 pounds.
This position requires the ability to operate a keyboard, computer mouse, telephone, fax, copier, writing tools, scissors, and other standard office equipment.
JOB ENVIRONMENT
Work environment is characteristic of an office environment, with even walking surfaces and generally low noise levels. Occasional travel for meetings or events.
EOE
To Apply:
Submit completed application, resume, cover letter to:
Town Manager’s Office
Attn: Human Resources Director
121 Glen Road
Wilmington, MA 01887
or via email at:
jobs@wilmingtonma.gov
If submitting by email please use “Assistant Finance Director/Town Accountant” in the subject. Resume, cover letter and completed application may be attached as a PDF to the email. Please note, we will not reformat or fix formatting issues if sending electronically and in a file type other than PDF.
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